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Building Permits - Commercial

1.    Pre-Application Conference

The pre-application conference for commercial permits shall be required for new construction projects, prior to permit submittal.  This is an opportunity for an applicant to receive a verbal interpretation of ordinances and processes and to respond to any questions from Town staff.  Applicants will also be given information regarding the Town's permit process.  This also provides an opportunity for the potential applicant to become familiar with the Town's process prior to significant engineering or architectural design work being performed. Pre-Application conferences will be requested and scheduled at least three (3) working days in advance by the Director of Planning & Development or his designee if a conference is necessary. 

2.    Departmental Review

Town staff will only begin a departmental review after an applicant has submitted three (3) complete sets of collated and stapled plans (signed and sealed by a Registered Architect and Professional Engineer) in accordance with the Town's Permit Submittal Criteria handout (available upon request). Every effort will be made to review plans within ten (10) business days from the time submitted.  Each department will be given the opportunity to review the plans for compliance with the Town of Westlake's adopted ordinances, engineering standards, building, and fire codes.  Westlake's ordinances can be reviewed on-line at www.westlake-tx.org.
Westlake's engineering standards and details may be viewed here.  The Town has adopted the 2012 Editions of the following codes from the International Code Council (ICC):
  • 2012 International Building Code (IBC)
  • 2012 International Residential Code (IRC)
  • 2012 International Fire Code (IFC)
  • 2012 International Fuel Gas Code (IFGC)
  • 2012 International Energy Conservation Code (IECC)
  • 2012 International Plumbing Code (IPC)
  • 2012 International Mechanical Code (IMC)
  • 2011 Edition of the National Electrical Code (NEC)
  • 2011 International Electrical Code Council (IECC)
A copy of the latest adopted versions and amendments may be available for review upon request to the Director of Planning & Development or you may purchase from the ICC website.  

3.    Comments returned to Point Department

During the review process, each department may discover inaccuracies, errors, omissions, or other problems with the submitted plans.  Each department will submit comments to the point department.  Comments will include the item(s) that need to be addressed as well as the applicable ordinance or regulation.  This process is included in the 10-day turn around time.

4.    Comments accumulated and returned to Applicant

Once the point department has received and compiled all comments for submitted plans, the comments will be given to the applicant.  Permits may be issued for construction of the project when if significant revisions are not needed.  When revisions are necessary, the applicant must complete a re-submittal process as outlined in steps 5 through 7.

5.    Applicant resubmits revised plans addressing comments

The applicant shall then proceed to remedy all comments.  If an applicant questions a particular statement, the applicant may contact the individual department responsible for the comment for assistance.  The applicant may re-submit REVISED plans, after all comments have been satisfied, and include two (2) computer sets and a digital set in a TIF or PDF format.

6.    Point Department notifies all departments by e-mail that revised plans have been returned for second review

The second review is intended to verify that comments have been addressed.  Each department will be given the opportunity to review the plans for revisions.  In the event that comments have not been addressed, the plans will not be approved.

7.    Returned to applicant for further corrections, if necessary

8.    File copy distributed to Departments

When the applicant has submitted revised plans addressing all comments, the Town will distribute copies to various departments for their files.

9.    Verify payment of fees

After all comments have been addressed to the satisfaction of each department's representative, the Director of Planning & Development will then calculate the permit and plan review fees using the adopted Building Permit Fee formulas.

10.    Permit issued

Applicants will be advised of the plan review and permit fees when notified (via fax, e-mail, or telephone) that plans and permits are ready to be picked up. Once all fees have been paid to the Town, a permit will be issued to the applicant.  All permits are valid for a period of 180 calendars and may be extended at the discretion of the Director of Planning & Development.  Permits are subject to termination when construction progress has not occurred for 180 calendar days or more.